Lectora Inspire, Lectora Publisher, and Lectora Online include the option to submit your Test, Quiz, Survey, or Form Results to a Google Drive spreadsheet. You can use a spreadsheet on that you control on Google Drive (sometimes called Google Docs) to collect Lectora data instead of or in addition to using an LMS or custom server script.
- Submitting your Lectora results to a Google Drive spreadsheet is currently only supported in Lectora v12 or greater and Lectora Online v2.0 or greater. Google has made changes to the process and it will no longer work in older versions of Lectora and Lectora Online.
- The learner completing the test needs to be using the latest version of Internet Explorer, Chrome, Firefox, or Safari. Google no longer supports Internet Explorer 8 & 9 when submitting results to a Google Drive spreadsheet.
We’re going to use Lectora Inspire and a Test as an example but the same steps would apply to Lectora Publisher or Lectora Online and a Survey or Form could be used in place of the Test.
The first step when submitting your results to Google Drive will be to turn on the Google Drive results submission option in the Test settings.
Step 1 – Lectora Setup
- Select your Test Chapter in the Lectora Title Explorer.
- Go to the Results Ribbon at the top.
- In the Results Submission section of the ribbon, select “Custom Results Submission” and change the “Submit To” dropdown box to “Google Drive”.
You can also choose to prompt the learner for their name or to show a message to the learner after the results have been submitted, if desired. You can see these options checked on the right in the above screenshot.
Step 2 – Choosing a Lectora Template in Google Drive
After setting up the Google Drive results submission for the Test in Lectora, the next thing that you will want to do is create the spreadsheet that will capture the learner’s results. If you do not already have one, you will want to create a Google account by going to: https://accounts.google.com/SignUp.
After you have created your account or have logged in, please go to https://drive.google.com/templates?q=Lectora+John+Blackmon&sort=hottest&view=public, or search the templates for “Lectora John Blackmon”.
*You must use one of the approved Lectora Templates for the results submission to work.
You cannot use a spreadsheet or template that you’ve created. But you can customize one of the approved templates after you select to use it.
Look through the available template forms and select the one that you would like to use. For submitting Lectora Test results, you will want to choose between the Lectora Test/Survey Submission – Anonymous and the Lectora Test/Survey Submission templates. The Anonymous template does not prompt for and record the learner’s name. For this example, we will be using the Lectora Test/Survey Submission template:
Select your template by clicking the “Use this template” button and it will open in a spreadsheet form. This file is now on your Google account, attached to your Google Drive.
Step 3 – Adding the Spreadsheet URL to Lectora
The next step that we will want to do is grab the URL for the spreadsheet. The URL is what will tell the course to send the test results to your specific spreadsheet on your Google account. To do this:
- Select the Form menu near the top of the spreadsheet window.
- Then select “Go to live form”.
- Upon selecting “Go to live form”, the form format of your spreadsheet will open. Scroll to the bottom of the form and click “SUBMIT”.
- The URL that you want to copy is now in the Address Bar/URL Bar of your browser when you are viewing the form format of your spreadsheet. Copy that URL.
- Next, go back to your Lectora title. If it is not already selected, please select your Test Chapter from the Title Explorer again and go to the Results ribbon at the top. In the Results Submission section of the ribbon, make sure that you still have “Custom Results Submission” checked and “Submit To: Google Drive” selected. Click the “Settings” button just under that:
- A “Submit to Google Drive” window will popup where you need to paste in your copied URL into. Copy the URL into that window and click OK.
- Your Lectora title is now setup to submit results to your spreadsheet on Google Drive
- The time results can take to show in the Google document can vary. It can range from almost instantaneous to a few hours, but if you follow the directions above, the results will submit correctly.
- If your course is published to an LMS and you want the learner’s name to be submitted to the Google Drive document, even if you have the “Prompt for Student’s Name” checkbox selected in the Test Results ribbon, the course will automatically gather that data from the LMS and submit it to Google Drive upon test submission, without ever prompting the learner for their name.
- The submission works by sending a URL back to Google with all of the test data embedded in this URL. That being said, there is a 2048 character size limit for this URL. Please keep that in mind when developing your test. If you have a lengthy test with longer, or essay length answers, you may not be able to submit your results to Google Drive properly. We always advise that you test as you go, add a few questions, then preview and test to see if the results were submitted. If you add 150 questions to the test with each question having multi-word answers without testing as you go, it may not submit properly.
- You can test submitting your results to Google Drive with the Preview Mode in Lectora v12, as well as in published content. But, due to a change in Google’s API, submission to Google Drive no longer works in Lectora v11.